Insight Meetings

Privacy Policy

Effective Date: [20. 04. 2026]

Company: Insight Meetings Ltd

1. Introduction

Insight Meetings Ltd (“we”, “us”, “our”) is committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, and protect your personal data when you visit our website or register for our events. We process personal data in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

2. Who We are

Insight Meetings Ltd is a UK-based provider of clinician-led medical education events, including conferences and professional meetings for healthcare professionals.

Contact details:
Email: info@insightmeetings.co.uk
Registered Office: Church Court, Stourbridge Road, Halesowen, West Midlands, B63 3TT

3. What Information We Collect

We may collect and process the following personal data:

  • Name
  • Email address
  • Hospital/organisation
  • Professional role (e.g. consultant, trainee, nurse, pharmacist)
  • Company Name 
  • Contact Details
  • Dietary or accessibility requirements (if provided)
  • Any information submitted via registration forms or contact forms

We do not intentionally collect sensitive personal data unless it is necessary for event participation (e.g. accessibility requirements).


We may also collect information from individuals and organisations engaging with us for sponsorship, partnership, or preceptorship opportunities.

4. How We Use Your Information

We use your personal data to:

  • Process event registrations
  • Communicate important event information
  • Manage attendance and logistics
  • Respond to enquiries
  • Improve our events and services
  • Comply with legal and regulatory obligations
  • Manage sponsorship and partnership relationships
  • Organise and deliver preceptorships and educational collaborations
  • Facilitate communication between participating organisations and healthcare professions (where appropriate)

We may also use your information to inform you about future events where you have given consent or where it is within our legitimate interests.

 

5. Legal Basis For Processing

We rely on the following lawful bases:

  • Contractual necessity – to deliver events you register for
  • Legitimate interests – to operate and improve our services
  • Consent – for marketing communications (where applicable)
  • Legal obligation – where required by law

6. Sharing Your Information

We may share your data where necessary with:

  • Event venues and logistics providers (for event delivery)
  • IT and website service providers (e.g. hosting, form systems)
  • Professional advisers where necessary

We do not sell your personal data. Where events are sponsored, we may share details of delegates attending with sponsors if required for their compliance. This would be limited to your name, email address and organisation.

7. Data Storage And Security

We take appropriate technical and organisational measures to protect your data against unauthorised access, loss, or misuse.

Your data is stored securely within the UK or European Economic Area (EEA), or in jurisdictions with adequate data protection safeguards.

8. Data Retention

We retain personal data only as long as necessary:

  • Event-related data: typically retained for administrative and audit purposes
  • Contact data: retained for future communication unless you opt out

You may request deletion of your data at any time.

9. Your Rights

Under UK GDPR, you have the right to:

  • Access your personal data
  • Request correction of inaccurate data
  • Request deletion of your data
  • Restrict or object to processing
  • Withdraw consent at any time
  • Lodge a complaint with the Information Commissioner’s Office (ICO)

10. Cookies

Our website may use cookies to improve user experience and analyse website performance. You can control cookie preferences through your browser settings.

11. Third-Party Links

Our website may contain links to external websites. We are not responsible for the privacy practices of those sites.

12. Changes to This Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated effective date.

13. Contact Us

If you have any questions about this Privacy Policy or how we handle your data, please contact:

Email: info@insightmeetings.co.uk